Priorities on time revisited

Many people continue to ask me how can I separate the important from the urgent in relationship to “Time Management.” What a great question. I always respond the same way, you can’t, you will always have the urgent, but you must focus on the important. The urgent will take care of itself over time. I call this “Priority Management.”

We know that many business people fall prey to the call of the urgent and get buried so deep within their businesses, they can only escape when they have no energy left for the important things of the business.

How do you deal with this? If your strategy is working and you are able to complete two or more important things everyday, then you do not need to read any more here, but if not, I encourage you to read the next several articles in the weeks ahead.

Priority Management operates under the context we all have the same amount of time, so what separates successful people from less successful people is how they spend the time. Successful people spend their time working on the MOST IMPORTANT PRIORITIES and allowing the urgent stuff to get done at their convenience on not the convenience of the person creating the urgency. Because, if you think about it, the majority of urgent matters we must deal with are almost always someone else’s issue – aren’t they?

So, if we can begin this process by developing a list of the most important things we need to accomplish for the BHAG to become closer to reality what would that be? Over the next several articles, we are going to begin developing a Priority Management model THAT WORKS! If you will do the things we suggest, I promise you, your level of effectiveness and peace about your production will increase dramatically, if not exponentially. So, how do we start? For starters, let’s outline what we will be talking about in the next several blogs.

The Mission, Vision, Core Values
Goal Setting and Goal Achievement
How does that fit into the calendar/agenda?

This entry was posted on Monday, March 29th, 2010 at 4:55 pm and is filed under Blog, Coaching Conversations. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

2 responses to “Priorities on time revisited”

  1. Colin says:

    What happens when you have four or five clients clamouring for their stuff NOW? you have to deliver or risk reputation and goodwill, and that in itself becomes a vicious cycle.
    I’m a copywriter and people always want stuff urgently…

  2. Colin raises an extremely important issue. One that we only slightly addressed in previous articles. It may be that the bulk of your business is customer service for example, and the core competency is doing the type of work you do at the level of their expectation in both time and quality. I would encourage our readers to block out a portion of time during their peak performance period to accomplish that.

    Keeping in mind that the urgent is always urgent to the person requesting the urgency, your workflow model can be properly explained to them in advance of agreeing to accept work. Another great example. I am working on a project for a client right now and another client has a request that to them is extremely urgent, but unless I can delegate it to another staff member, it will have to get done when I can complete the “higher priority” item I am working on right now. This allows you to have a smooth flowing process that gives you peace and clarity as you go about doing your work.

    I hope this helps because I certainly understand and especially when it seems to happen all at once. One thing the reader pointed out that is critical. In the business arena, your reputation and credibility is everything. Please be sure to protect that with everything you have. This is an area we have written about before called Promise Management. Managing your promises allows the priority management model to be quite effective.

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